Plan trip expenses for flights, hotels, food, activities, and transportation with daily breakdowns.
Enter what each part of the trip will cost - flights, hotels, food, activities, transportation - and mark each item as happening once or every day. The tool multiplies daily items by the trip length, totals each category, and lays the spending out day by day, so you get both a grand total and a sense of what each day costs. The thing people get wrong: it does not know what anything actually costs. It is arithmetic, not a price database. A figure like "hotel, $140 per night" is a guess you supply, and the total is only as good as that guess.
A concrete input and expected output from the current implementation.
Input
7-day trip. Flight: $320 once. Hotel: $120 per night. Food: $45 per day. Activities: $30 per day. Local transport: $18 per day. Airport taxi: $35 once.
Expected output
Grand total: $1,846. By category: flights $320, hotel $840, food $315, activities $210, transportation $161 (local transport $126 plus taxi $35). Per-day recurring costs: $213 (hotel $120 + food $45 + activities $30 + local transport $18). One-time costs: $355 (flight $320 + taxi $35). About $264 per day on average.
Each per-day item is multiplied by the 7-day trip: hotel $120 x 7 = $840, food $45 x 7 = $315, and so on, while the flight and taxi are added once. The category subtotals, the per-day recurring figure, and the one-time figure all reconcile to $1,846, so the only inputs that move the total are the amounts, the frequencies, and the day count.
Each expense is entered as an item with a category - flights, hotels, food, activities, or transportation - an amount, and a frequency: once per trip or per day. Per-day items are multiplied by the trip length, per-trip items are added once, and the tool sums each category and the whole trip. Every number in the result is one you typed; nothing is looked up or estimated.
The trip is also shown day by day, so you can see when the money goes out: recurring items land on every day, one-time items on the day you spend them. A useful sanity check is that the daily rows and the category subtotals sum to the same grand total; when they disagree, an item was entered with the wrong frequency, or the day count does not match the actual trip.
No. The tool adds up what you enter; it has no price database for flights, hotels, or anything else. Feed it figures you checked on booking sites or against official per-diem rates, and treat the result as a plan rather than a quote. If your inputs are guesses, the total is a guess too.
Usually a one-time item that has no obvious daily slot: baggage fees, travel insurance, visa costs, airport transfers, tips, souvenirs. Because they happen once, they are easy to omit. Scan the category list; if nothing covers fees and insurance, add them as one-time items and the total will jump accordingly.
The example and behavioral notes were checked against the browser implementation. Standards and primary references below define the relevant format, formula, or platform behavior.
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