Plan resource allocation across projects with capacity heatmaps, over-allocation alerts, and utilization dashboards.
You enter each team member's weekly capacity (full-time hours, part-time, or reduced for time off), plus the hours assigned to each project, and the planner sums those assignments per person per week, compares them to capacity, and renders the result as a capacity heatmap, over-allocation alerts, and utilization dashboards. The number people most often misread is utilization: it is assigned hours divided by capacity, so it can exceed 100 percent, and a person sitting at 100 percent has no hours left for anything new.
A concrete input and expected output from the current implementation.
Input
Team member: Maya Chen. Capacity: 40 h/week. Assignments for the week of 2026-08-17: Project Atlas 20 h, Project Beacon 15 h, Project Cirrus 10 h.
Expected output
Assigned 45 h vs 40 h capacity: over-allocated by 5 h; utilization 45/40 = 112.5%. An over-allocation alert is raised for Maya Chen, week of 2026-08-17, and her heatmap cell is marked as over capacity.
Utilization is assigned hours divided by capacity (45 / 40 = 1.125), so it can exceed 100 percent. The alert reports the 5-hour excess (45 - 40), which is the amount to move elsewhere when rebalancing.
Every team member has a weekly capacity you set, usually hours per week, reduced for part-time schedules or time off. The planner sums the hours assigned to projects for each person in each week and compares the total to capacity. Any week where assignments exceed capacity is over-allocated and generates an alert; utilization is assignments divided by capacity, so it can read above 100 percent.
The heatmap lays people and weeks out as a grid of cells colored by utilization, with over-allocated cells visually distinct from at-capacity and under-utilized ones, so overload weeks are visible at a glance. The dashboard rolls the same numbers up into per-person, per-project, and per-week utilization percentages, which is what you take into planning meetings.
There is no universal number. 100 percent leaves no slack for unplanned work or slippage, so many teams plan below it and treat the heatmap's over-capacity cells as a hard stop rather than a suggestion. The tool computes and flags; the target percentage is a policy decision you make per team or per project.
No. Its job is to surface the over-allocation and show where spare capacity exists; moving hours is your decision. Before reassigning, confirm the person has the needed skills and that the receiving week still respects their other commitments, since the tool works only from the hours you enter.
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