Create professional freelance invoices with time entries, expenses, payment terms, and late fee calculations.
Freelance Invoice Builder assembles a client invoice from billable time, reimbursable expenses, invoice dates, payment terms, and an optional late-fee rule. Each time entry contributes its hours multiplied by its rate, while expenses appear as separate charges. The result provides an itemized balance and payment deadline, but it does not determine whether every charge is authorized by a contract. A common mistake is including an expense in a work charge and then entering it again as an expense, which overstates the invoice.
A concrete input and expected output from the current implementation.
Input
Invoice date: 2026-08-01 Time entry: Logo revisions, 2.00 hours at USD 75.00 per hour Expense: Font license, USD 20.00 Payment terms: 30 calendar days Late fee: none
Expected output
Time charges: USD 150.00 Expenses: USD 20.00 Invoice total: USD 170.00 Due date: 2026-08-31
The time charge is 2.00 x USD 75.00 = USD 150.00. Adding the USD 20.00 expense produces USD 170.00, and 30 calendar days after August 1 is August 31.
Enter each work record with its description, duration, and billing rate. The amount for that row is the duration multiplied by the rate. Expense rows are not hours; their entered amounts are added separately. The invoice total combines all time-entry amounts and expenses, together with any other adjustment visibly listed on the completed invoice. Keep every charge in one currency.
Payment terms associate the invoice with a due date or preserve the selected term wording. A configured late fee should be read as a conditional overdue charge, not as part of the original compensation for completed work. Before relying on an overdue balance, check the charge basis, trigger date, and whether the entered rule describes a one-time or recurring fee.
Yes. Add the freelance work as time entries and enter reimbursable purchases as expenses so they remain distinguishable on the invoice. The total combines both categories. Before sending it, confirm that each expense is client-reimbursable and has not already been recovered through an inclusive rate or another line item.
No. The calculation only applies the information entered into the invoice. Whether the charge is collectible depends on matters outside the arithmetic, including the agreement with the client and applicable law. Confirm the fee basis, timing, notice, and frequency against the governing contract before presenting the revised balance as due.
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